How to Calculate Your CPTA and Benchmark It for Success

Understanding how to calculate your Cost Per Tender Application (CPTA) is the first step toward optimizing your tendering process. This guide breaks down CPTA in practical terms and shows how you can benchmark it.

Step-by-Step Guide to Calculate CPTA

1. List All Tendering Expenses
   

• Salaries of team members
  

• Cost of tools/software subscriptions
  

• Consultancy fees (if any)
  

• Internet, data procurement, utility bills (proportional)
  

2. Count the Total Tenders Applied in a Month
   Maintain a simple log sheet with tender titles, submission dates, and team members involved.
   

3. Apply the Formula
   CPTA = Total Monthly expense in tendering/ Total Applications
   
   

Real Case:

Team of 3 people, ₹35,000 salary each = ₹1,05,000/month.
Tender software = ₹5,000/month.
Total = ₹1,10,000. Tenders submitted = 10.

CPTA = ₹1,10,000 / 10 = ₹11,000 per tender

Benchmarking Your CPTA

•  ₹7000 - ₹10,000 per tender: Very High and inefficient

• ₹3000 - ₹6990 per tender: High and inefficient
  

• ₹1250 - ₹2990: Moderate, some room for optimization
  

• ₹1250 or less: Excellent (likely using automation)
  
  

Track CPTA Monthly

Create a CPTA dashboard. Review performance. If CPTA rises, diagnose the cause:

• More manual work?
  

• Drop in productivity?
  

• Fewer tenders applied?
  
  

Cut Down Costs Using Minaions

• No upfront fee
  

• Pay-as-you-go pricing
  

• Use AI for faster, cheaper submissions

Calculating your CPTA isn’t just about crunching numbers, it's about understanding how efficiently your tendering team is operating. By clearly identifying costs, tracking submission volume, and using the CPTA formula consistently, you can uncover hidden inefficiencies and improve your tender ROI.

And when you're ready to optimize those costs without compromising output, platforms like Minaions can help. With zero upfront fees, AI-driven tender submission, and flexible pay-as-you-go pricing, Minaions is built for teams that want to bring their CPTA down without burning out their resources.

Start tracking your CPTA today, benchmark it monthly, and let smart tools like Minaions do the heavy lifting while you focus on winning more tenders.